Abstract Data Definition - ERM

Abstract Data Definition for Electronic Records Management

Chief Information Officer

IC Technical Specifications

Abstract Data Definition for Electronic Records Management

Overview

The Abstract Data Definition for Electronic Records Management defines common conceptual data elements that support the management of record information. This specification is maintained by the IC Chief Information Officer via the Data Standards Coordination Activity (DSCA) and Common Metadata Standards Tiger Team (CMSTT).

 

Electronic Data Management (EDM) is necessary to manage information from initial ingest into the Intelligence Community Information Technology Enterprise (IC ITE) through final data disposition, in accordance with legislation such as the Federal Records Act, Freedom of Information Act (FOIA), Privacy Act, and direction from the Executive Branch. This applies to permanent and temporary records. To enable originating IC elements to fulfill records management responsibilities, IC ITE Service Providers shall provide the means to audit, track, manage, and disposition information, using agreed upon metadata tags that can be adapted to changing missions and records management practices. EDM will help automate the sharing, processing, routing, discovery, and controlled access of information. EDM is necessary to enable users to quickly discover information related to FOIA and Privacy Act cases and other specialized legal requests, identify documents for mandatory declassification, and respond to other open government initiatives. Bottom line, IC ITE must provide capabilities to effectively manage electronic information, which President Obama described in Presidential Memo M-12-18 as "the backbone of open Government."

 

Technical Specification Downloads

 

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Mission Requirements

 

Electronic Data Management (EDM) is necessary to manage information from initial ingest into the Intelligence Community Information Technology Enterprise (IC ITE) through final data disposition, in accordance with legislation such as the Federal Records Act, Freedom of Information Act (FOIA), Privacy Act, and direction from the Executive Branch. This applies to permanent and temporary records. To enable originating IC elements to fulfill records management responsibilities, IC ITE Service Providers shall provide the means to audit, track, manage, and disposition information, using agreed upon metadata tags that can be adapted to changing missions and records management practices. EDM will help automate the sharing, processing, routing, discovery, and controlled access of information. EDM is necessary to enable users to quickly discover information related to FOIA and Privacy Act cases and other specialized legal requests, identify documents for mandatory declassification, and respond to other open government initiatives. Bottom line, IC ITE must provide capabilities to effectively manage electronic information, which President Obama described in Presidential Memo M-12-18 as "the backbone of open Government."